Archive for Tech Tip

Tech Tip – Tidy & Focused

If you’d like to quickly clean up a messy desktop in Windows 10, and if you’d like to stay focused by clearing away all open apps except for the one you’re working on, here’s how:

To hide desktop icons quickly:

– Press and hold (or right-click) the desktop.

– Select ‘View’ and ‘Show desktop icons’ – this will clear the desktop.

To get the desktop icons back, select ‘Show desktop icons’.

– To clear your workspace of all open apps except the one you’re working on:

– Select and hold the window you want to stay open.

– Give your mouse (or finger) a back-and-forth shake.

– All the other open apps will automatically minimise.

Tech Tip – Format Painter

If you’re preparing a Word document in Windows 10 and you like the look of the formatting in one section and you’d like a quick and easy way to apply the same formatting to other sections, try using ‘Format Painter’.

You can find Format Painter on the top left of the screen – a paintbrush symbol. To use it :

– Highlight a paragraph in your document which has the formatting you like.

– Click on the Format Painter symbol.

– Click in the document next to the section you’d like to change to that formatting (you’ll see the paintbrush symbol appear) and highlight the new section.

– The formatting you like will automatically be applied.

Tech Tip – Read Without Distractions

If you need to read a web page without the distractions of adverts or unwanted recommendations, Microsoft Edge in Windows 10 provides an easy way to do this.

– In Microsoft Edge (top), click on the “Reading View” icon (open book symbol).

– Alternatively, type Ctrl+Shift+R.

Tech Tip – Easy Timer In Google

If you need to complete a piece of work in within a certain time, or you’ve got a call to make or meeting to go to in an hour or two, there’s an easy timer reminder (and stopwatch) already built-in to Google.

To operate the timer:

– Type “start a timer” into Google.

– Choose “Timer” and enter the required time period (hours, minutes, seconds).

– Click on the “Start” button.

– A bleeping alarm will sound at the end of the time period you’ve selected.

– You can press “Reset” to get a new time goal.

Tech Tip –Quickly Re-Open a Closed Tab

If you have several tabs open on your browser and you accidentally close an important tab, there is and fast and easy way to re-open it.

To re-open an important tab that you’ve accidentally closed:

– Press command+shift+t on a Mac or control+shift+t on Windows PC.

– Your tab will then be restored.

Tech Tip – Record Your Screen (Easily)

Although the built-in Windows 10 feature ‘Game Bar’ was designed for ‘screenshotting’ games, it can actually be used by anybody as a fast and easy way to take and use a screenshot.

For example:

– Press Windows Key + G to open the Windows 10 game bar.

– Click on the ‘Take Screenshot’ option, top left ( The screenshot will be saved to C:\Users\Admin\Videos\Captures  )

– Or, Press Windows Key + G again and click on ‘View Captures’.  From here you can choose to open the file location of your screenshot (and see it saved in the folder), delete it, share it to Twitter, copy it, and even create a ‘meme’.

Tech Tip – Save a Web Page as a PDF

Sometimes, when researching online, it’s helpful to be able to collect information in a form that can easily be printed out, so here’s how to save a web page as a PDF from three popular browsers:

Google Chrome:

– Top right (three-dot icon), choose ‘Print’ (or use Ctrl + P)

– In ‘Destination’ choose ‘Change’

– In ‘Select a Destination’, under the heading ‘Print Destinations’ choose ‘Save as PDF’

Work through the preview options and select ‘Save’

Microsoft Edge

– Choose ‘Print’ (top right of the browser) or Ctrl + P

– Under the ‘Printer’ drop-down menu select the ‘Microsoft Print to PDF’ option

– Go through the other options (margins and scale) and select ‘Print’

Firefox

– Use the Windows 10 Microsoft Print to PDF function

– Press Ctrl + P to display the print menu

– Select ‘Microsoft Print to PDF from the printer options, and click on ‘OK’

– Select name and save location and click on ‘Save’

Safari

– Under ‘File’ choose ‘Print’ (or Command + P)

– Select ‘PDF’ from the left-hand corner of the window

– For a basic save, select ‘Save as PDF’.

Tech Tip – Snip & Sketch

If you need to be able to quickly grab areas of your screen, annotate them and share them, Windows 10 has an easy to use Snip & Sketch app.

To use Snip & Sketch:

– Hold down the Windows key + Shift + S to bring up a snipping toolbar.

– Snip the required area of your screen which will then be automatically loaded to your clipboard.

– You will then receive an invitation (bottom right of the screen) to mark up and share the image you’ve clipped. Click on the words ‘Select here’.

– This will load the Snip & Sketch app.

– Annotate your image with the pen symbols and click on the save or share icons (top right).

Tech Tip – See Your Top Sites

If you need to be able to quickly see and access any of your top 25 most visited websites, there’s an easy way to display this list in Windows 10 on the taskbar or Start menu.

– Right-click the Microsoft Edge icon to display the Jump List of your top 25 websites.

– Click on any website on that list to load the website in a browser.

– Right-click on any entry to remove it from the list.

Tech Tip – Minimise Distractions With ‘Focus Assist’

If you’re using Windows 10 and you’d like to maintain productivity and minimise distractions from your operating system e.g. notifications, sounds and alerts, ‘Focus Assist’ can help you to achieve this and can now be turned on automatically for full-screen apps.

With Focus Assist you can choose which notifications you’d like to see and hear when working, and you can choose the automatic rules for these (using on/off toggles) so that you can minimise distractions at certain times and during certain activities.  You can also ask Focus Assist (with a simple tick box) to give you a summary of what you missed while it was on.

To use Focus Assist:

Type ‘Focus Assist’ in your Windows 10 search box (bottom left)

Select ‘Focus Assist Settings’ or ‘Focus Assist Rules’

Make your notifications choices: ‘Off’, ‘Priority Only’, or ‘Alarms Only’

Use the On/Off toggles to set your ‘Automatic Rules’.