Archive for Windows 10

Tech Tip – Weather App In Windows 10

For this week’s topical tech tip, with weather conditions causing so much disruption and damage in the UK, Windows 10 provides personalised weather content to you via a desktop app:

– Type ‘weather’ in the search box (bottom left) and select ‘MSN Weather’.

– Select whether you want the temperature in Celsius or Fahrenheit and allow the app to find your exact location.

– Click ‘Start’ to see a 10-day forecast for your area or use the search box for a forecast in other areas.

Tech Tip – Deleting Your Personal Metadata From Microsoft Documents

If you really want to make sure that you fully protect your data and identity, one thing you may not know is that Microsoft Office documents store metadata which (although largely useful) could be linked back to you.  There is an easy way to stop this from happening – here’s how:

For Microsoft Word, Excel, or PowerPoint:

– Click on ‘File’ (top left).

– On the Info page, click on ‘Check for Issues’.

– Click on ‘Inspect Document’ (which opens the Inspector window).

– Make sure all the checkboxes in the Document Inspector are checked.

– Click the ‘Inspect’ button.

– A green checkmark in a circle indicates that no data of that type has been found. A red exclamation mark means it found data of this type.

– Next to that data type’s description, click the ‘Remove All’ button.

– You can also click the ‘Reinspect’ button to make sure that nothing was missed.

Tech Tip – Automatic Back-Up

Keeping a back up of your important folders is vital and you can easily set OneDrive in Windows 10 to make automatic back-ups.  Here’s how:

– On the right-hand side of the taskbar, select OneDrive > More > Settings.

– On the AutoSave tab, select ‘Update Folders’ and select the folders that you’d like to automatically back up (sync).

– Remember, if you’re working on an important file in Word, for example, you can use the toggle switch (top left) to set AutoSave to ‘On’ so it will be automatically saved to OneDrive.

Tech Tip – Clipboard History

If you’d like to see the history of all the things you’ve attached to your clipboard in Windows 10 there’s a fast and easy way to do it. To see and to manage your clipboard items:

– Hold down the Windows key + V.  This brings up the scrollable clipboard panel listing all the items you’ve copied.

– Click on an item to paste it into your current document.

– Click on the cross symbol to permanently delete an item from the clipboard.

– Click on the pin symbol to keep an item even when you clear your clipboard history (there is a link to clear the history) or when you restart your PC.

– This feature also allows syncing across other devices so you can paste items from your clipboard to your other devices when you sign in with a Microsoft or work account.

Featured Article – Windows 7 Deadline Now Passed

Microsoft’s Windows 7 Operating system and Windows Server 2008 formally and finally reached their ‘End of Life’ (end of support, security updates and fixes) earlier on Wednesday 14 January.

End of Life – What Now?

End of life isn’t quite as final as it sounds because Windows 7 will still run but support i.e. security updates and patches and technical support will no longer be available for it. If you are still running Windows 7 then you are certainly not alone as it still has a reported 27 per cent market share among Windows users (Statcounter).

For most Windows 7 users, the next action will be to replace (or upgrade) the computers that are running these old operating systems.  Next, there is the move to Windows 10 and if you’re running a licensed and activated copy of Windows 7, Windows 8 or Windows 8.1, Home or Pro, you can get it for free by :

>> going to the Windows 10 download website

>>  choosing to Create Windows 10 installation media

>> Download tool now and Run

>> Upgrade this PC now (if it’s just one PC –  for another machine choose ‘Create installation media for another PC’ and save installation files) and follow the instructions.   >> After installation, you can see your digital license for Windows 10 by going to Settings Update & Security > Activation.

Windows Server

Windows Server 2008 and Windows Server 2008 R2 have also now reached their end-of-life which means no additional free security updates on-premises or non-security updates and free support options, and no online technical content updates.

Microsoft is advising that customers who use Windows Server 2008 or Windows Server 2008 R2 products and services should migrate to its Microsoft Azure.

About Azure

For Azure customers, the Windows Virtual Desktop means that there’s the option of an extra three years of extended support (of critical and important security updates) as part of that package, but there may be some costs incurred in migrating to the cloud service.

Buying Extended Security Updates

‘Extended Security Updates’ can be also purchased by customers with active Software Assurance for subscription licenses for 75% of the on-premises annual license cost, but this should only really be considered as a temporary measure to ease the transition to Windows 10, or if you’ve simply been caught out by the deadline.

Unsupported Devices – Banking & Sensitive Data Risk

One example of the possible risks of running Windows 7 after its ‘end-of-life’ date has been highlighted by the National Cyber Security Centre (NCSC), the public-facing part of GCHQ.  The NCSC has advised Windows 7 users to replace their unsupported devices as soon as possible and to move any sensitive data to a supported device.  Also, the NCSC has advised Windows 7 users to not use unsupported devices for tasks such as accessing bank and other sensitive accounts and to consider accessing email from a different device.

The NCSC has pointed out that cyber-criminals began targeting Windows XP immediately after extended support ended in 2015. It is likely, therefore, that the same thing could happen to Windows 7 users.

Businesses may wish to note that there have already been reports (in December) of attacks on Windows 7 machines in an attempt to exploit the EternalBlue vulnerability which was behind the serious WannaCry attacks.

Windows 7 History

Windows 7 was introduced in 2009 as an upgrade in the wake of the much-disliked Windows Vista.  Looking back, it was an unexpected success in many ways, and looking forward, if you’re one of the large percentage of Windows users still running Windows 7 (only 44% are running Windows 10), you may feel that you’ve been left with little choice but to move away from the devil you know to the not-so-big-bad Windows 10.

Success For Microsoft

Evolving from early codename versions such as “Blackcomb”, “Longhorn,” and then “Vienna” (in early 2006), what was finally named as Windows 7 in October 2008 proved to be an immediate success on its release in 2009.  The update-turned Operating System, which was worked upon by an estimated 1,000 developers clocked-up more than 100 million sales worldwide within the first 6 months of its release. Windows 7 was made available in 6 different editions, with the most popularly recognised being the Home Premium, Professional, and Ultimate editions.

Improvement

Windows 7 was considered to be a big improvement upon Windows Vista which, although achieving some impressive usage figures (still lower than XP though) came in for a lot of criticism for its high system requirements, longer boot time and compatibility problems with pre-Vista hardware and software.

Some of the key improvements that Windows 7 brought were the taskbar and a more intuitive feel, much-improved performance, and fewer annoying User Account Control popups. Some of the reasons for switching to Windows 7 back in 2009 were that it had been coded to support most pieces of software that ran on XP, it could automatically install device drivers, the Aero features provided a much better interface, it offered much better hardware support, the 64-bit version of Windows 7 could handle a bigger system memory, and the whole Operating System had a better look and feel.

Embracing the Positive

It may even be the case that in the process of worrying about the many complications and potential challenges of migrating to Windows 10 you haven’t allowed yourself to focus on the positive aspects of the OS such as a faster and more dynamic environment and support for important business software like Office 365 and Windows server 2016.

What To Do Now

The deadline to the end of support/end of life for Windows 7 has now passed and the key factor to remember is that Windows 7 (and your computers running Windows 7) is now exposed to any new risks that come along. If you have been considering some possible OS alternatives to Windows 10, these could bring their own challenges and risks and you may now have very limited time to think about them. Bearing in mind the targeting of Windows XP immediately at the end of its extended support (in 2015), we may reasonably expect similar targeting of Windows 7 which makes the decision to migrate more pressing.

For most businesses, the threat of no more support now means that continuing to run Windows 7 presents a real risk to the business e.g. from every new hacking and malware attack, and as the NCSC has highlighted, there is a potentially high risk in using devices running Windows 7 for anything involving sensitive data and banking.

If you choose to upgrade to Windows 10 on your existing computers, you will need to consider factors such as the age and specification of those computers, and there are likely to be costs involved in upgrading existing computers.  You may also be considering (depending on the size/nature of your business and your IT budget) the quick solution of buying new computers with Windows 10 installed, and in addition to the cost implications, you may also be wondering how and whether you can use any business existing systems or migrate any important existing data and programs to this platform.  The challenge now, however, is that time has officially run out in terms of security updates and support so, the time to make the big decisions has arrived.

Want A Walkie-Talkie? Now You Can Use Your Phone and MS Teams

Microsoft has announced that it is introducing a “push-to-talk experience” to its ‘Teams’ collaborative platform that turns employee or company-owned smartphones and tablets into walkie-talkies.

No Crosstalk or Eavesdropping

The new ‘Walkie Talkie’ feature will offer clear, instant and secure voice communication over the cloud.  This means that it will not be at risk from traditional analogue (unsecured network) walkie-talkie problems such as crosstalk or eavesdropping, and Microsoft says that because Walkie Talkie works over Wi-Fi or cellular data, it can also be used across geographic locations.

Teams Mobile App

The Walkie Talkie feature can be accessed in private preview in Teams in the first half of this year and will be available in the Teams mobile app.  Microsoft says that Walkie Talkie will also integrate with Samsung’s new Galaxy XCover Pro enterprise-ready smartphone for business.

Benefits

The main benefits of Walkie Talkie are making it easier for firstline workers to communicate and manage tasks as well as reducing the number of devices employees must carry and lowering IT costs.

One Better Than Slack

Walkie Talkie also gives Teams another advantage over its increasingly distant rival Slack, which doesn’t currently have its own Walkie Talkie-style feature, although things like spontaneous voice chat can be added to Slack with Switchboard.

Last month, Microsoft announced that its Teams product had reached the 20 million daily active users (and growing) mark, thereby sending Slack’s share price downwards.

Slack, which has 12 million users (a number which has increased by 2 million since January 2019) appears to be falling well into second place in terms of user numbers to Teams in the $3.5 billion chat-based collaborative working software market.  However, some tech commentators have noted that Slack has stickiness and strong user engagement and that its main challenge is that although large companies in the US use it and like it, they currently have a free version, so Slack will have to convince them to upgrade to the paid-for version if it wants to start catching up with Teams

Apple Watch Walkie-Talkie App

Apple Watch users (Series 1 or later with watch OS 5.3 or later, not in all countries though) have been able to use a ‘Walkie-Talkie’ app since October last year.

What Does This Mean For Your Business?

For businesses using Microsoft Teams, the new Walkie Talkie feature could be a cost-saving and convenient tool for firstline workers, and the fact that it integrates Samsung’s new Galaxy XCover Pro will give it even more value for businesses.

For Microsoft, the new Walkie Talkie feature, along with 7 other recently announced new tools for Teams focused firmly on communication and task management for firstline workers are more ways that Teams can gain a competitive advantage over rival Slack, and increase the value of Office 365 to valuable business customers.

Tech Tip – Tidy & Focused

If you’d like to quickly clean up a messy desktop in Windows 10, and if you’d like to stay focused by clearing away all open apps except for the one you’re working on, here’s how:

To hide desktop icons quickly:

– Press and hold (or right-click) the desktop.

– Select ‘View’ and ‘Show desktop icons’ – this will clear the desktop.

To get the desktop icons back, select ‘Show desktop icons’.

– To clear your workspace of all open apps except the one you’re working on:

– Select and hold the window you want to stay open.

– Give your mouse (or finger) a back-and-forth shake.

– All the other open apps will automatically minimise.

Tech Tip – Format Painter

If you’re preparing a Word document in Windows 10 and you like the look of the formatting in one section and you’d like a quick and easy way to apply the same formatting to other sections, try using ‘Format Painter’.

You can find Format Painter on the top left of the screen – a paintbrush symbol. To use it :

– Highlight a paragraph in your document which has the formatting you like.

– Click on the Format Painter symbol.

– Click in the document next to the section you’d like to change to that formatting (you’ll see the paintbrush symbol appear) and highlight the new section.

– The formatting you like will automatically be applied.

New Phishing Tracker For Office 365

Microsoft is launching a new “campaign views” tool in Office 365 that is designed to offer greater protection from phishing attacks by enabling businesses to be able to spot the pattern of a phishing campaign over individual messages.

Context and Visibility

Microsoft is in a good position to leverage the large amount of anti-phishing, anti-spam, and anti-malware data and experience that it has across the entire Office 365 service world-wide to identify campaigns. It is this information that feeds into the campaign views tool.
The idea is that the extra context and visibility that campaign views provides gives the full story of how an organisation has been targeted. This additional dimension of defence means that an organisation and its users can see if/how defences have held up against popular attacks, and adjust its own defences accordingly, based on these insights.

What It Shows

The kind of information that the ‘campaign views’ tool can reveal to security teams includes:

  • A summary of a phishing campaign i.e. when it started, it’s pattern and timeline, the size and spread of the campaign, and how many known victims there has been (and see if users have clicked on the phishing link).
  • A list of IP addresses and senders associated with the attack, plus a list of all the URLs that were used in the attack.
  • A look at which messages were blocked, delivered to junk or quarantine, or allowed to get through to the inbox.

Today’s Attacks ‘Morph’ To Get Around Defences

Today’s email attacks are often the sophisticated output of factory-like cybercrime operations where new templates and variances can be rapidly created, generated, and scaled-up in a way that is designed to offer the best chance of maximising financial gain while evading detection and capture.

For example, in a single campaign, the attackers can make multiple changes and variants (morphs) e.g. changes in the sending infrastructure, the sending IPs and sending domains, sender names and addresses, URLs, and the hosting infrastructure for their attack sites. These morphs can, therefore, enable attackers to get around popular defence tactics such as blocking known bad URLs, sending IP address, or sending domains.

Value

Microsoft says that the extra context and visibility that ‘campaign views’ gives security teams means that they can be more effective and efficient. For example, once armed with the information that ‘campaign views’ provides, security teams can be better at remediating compromised/vulnerable users, improving the general security posture (by removing configuration flaws), investigating related/similar campaigns, and hunting and tracking any threats that have the same indicators of compromise.

What Does This Mean For Your Business?

Email is one of the main ways that cybercriminals can gain access to company systems and phishing campaigns are an all-too-common way to dupe businesses into clicking on links in often convincing-looking pages, thereby releasing the malware that causes so much damage, or imparting password and financial information. ‘Campaign views’ appears to be another potentially valuable tool in the cyber defences of businesses with its main strong point being that it gives a much fuller picture of real-world attacks. This additional context and data can help businesses to become much better prepared and more proactive in finding and closing the door on rapidly evolving email security threats.

Tech Tip – Read Without Distractions

If you need to read a web page without the distractions of adverts or unwanted recommendations, Microsoft Edge in Windows 10 provides an easy way to do this.

– In Microsoft Edge (top), click on the “Reading View” icon (open book symbol).

– Alternatively, type Ctrl+Shift+R.